How to Sort Columns in Pipedrive

You open Pipedrive, you’ve got 300 deals staring back at you — and zero idea which ones to act on first.

That’s not a pipeline problem. That’s a sorting problem.

Sorting columns in Pipedrive’s list view is one of the fastest ways to cut through the noise, prioritize your day, and stop letting hot opportunities go cold because they got buried under outdated records.

This guide walks you through exactly how to sort columns across every major view in Pipedrive — deals, contacts, organizations, and leads — so you can work your data instead of drowning in it.

What Is the List View in Pipedrive?

Before you sort anything, you need to be in the right place.

Pipedrive’s List View is the table-style layout available across Deals, People, Organizations, and Leads. It shows your records as rows, with each column representing a specific data field — deal value, close date, owner, stage, last activity, and more.

This is where sorting lives. And once you know how to use it, you’ll never go back to scrolling endlessly through your pipeline.

Quick stat: Pipedrive reports that sales teams using structured pipeline views are significantly more likely to follow up consistently — and consistent follow-up is what closes deals. According to research from Invesp, 80% of sales require at least five follow-up calls or touchpoints, yet 44% of salespeople give up after just one.

Sorting your columns keeps the right records front and center so follow-up actually happens.

How to Sort Columns in Pipedrive’s Deals List View

This is the most common place you’ll sort. Here’s exactly how to do it.

Step 1 — Switch to List View

Open the Deals section from the left sidebar. At the top right of the screen, you’ll see view toggle icons. Click the List View icon (it looks like horizontal lines, like a spreadsheet grid).

Step 2 — Click a Column Header to Sort

Once you’re in list view, look at the column headers at the top of the table — Deal Name, Value, Close Date, Owner, Stage, and so on.

Click any column header once. Pipedrive will sort that column in ascending order (A–Z, smallest to largest, earliest to latest).

Click the same header again. It flips to descending order (Z–A, largest to smallest, latest to earliest).

A small arrow icon appears next to the column name to show you the current sort direction.

Step 3 — Use the Sort You Actually Need

Here are the most useful sorts for day-to-day pipeline work:

• Close Date (ascending) — Shows deals closing soonest at the top. Critical for end-of-month urgency.
• Value (descending) — Biggest deals first. Know exactly where your biggest revenue opportunities sit.
• Last Activity (ascending) — Surfaces deals that haven’t been touched in the longest time. Your at-risk pipeline, immediately visible.
• Owner (A–Z) — If you’re a manager reviewing team performance, group by rep name in a single click.
• Stage (ascending) — See exactly how deals are distributed across your pipeline at a glance.

How to Sort Columns in the People (Contacts) List View

The same logic applies to your contacts. Navigate to the People section in the left sidebar and switch to List View.

Click any column header — Name, Email, Phone, Organization, Last Activity Date — to sort.

Most useful sort here: Last Activity Date (ascending). This instantly reveals which contacts you haven’t spoken to in the longest time, helping you re-engage leads before they go completely cold.

Stat worth knowing: According to Harvard Business Review, companies that respond to leads within an hour are 7x more likely to qualify them than those that wait even 60 minutes. Sorting by last activity keeps your response timing sharp.

How to Sort Columns in the Organizations List View

Navigate to Organizations in the sidebar, switch to List View, and click any column to sort.

Particularly useful sorts for organizations:

• Number of People — Spot your largest accounts.
• Won Deals Count — Identify your best-performing accounts and replicate the pattern.
• Last Activity — Find dormant accounts worth re-engaging.

How to Sort Columns in the Leads Inbox

Pipedrive’s Leads Inbox works slightly differently from other views — leads don’t move through pipeline stages until you convert them to deals. But sorting still applies.

Open Leads from the sidebar. Click the column headers — Lead Name, Source, Owner, Expected Close Date, Activity — to sort ascending or descending.

Pro tip: Sort by Expected Close Date (ascending) first. This separates leads that deserve immediate conversion attention from those that can wait.

How to Add, Remove, and Rearrange Columns Before Sorting

Sorting is only as useful as the columns you’re sorting. If the column you need isn’t visible, you won’t find it.

To add or remove columns:

1. Go to List View in any section (Deals, People, etc.)
2. Look for the gear/settings icon or the “Columns” button at the top right of the table
3. A panel appears showing all available fields — check the ones you want visible, uncheck those you don’t
4. Click Save or Apply

Now your new columns appear in the table header, ready to sort.

To rearrange columns:

Click and drag any column header left or right to reorder. Drag the columns you sort most often to the leftmost positions so they’re always in sight.

How to Save a Sorted View as a Filter

Here’s where Pipedrive gets genuinely powerful: you can save your sort preferences so you don’t repeat the process every time.

1. Set up your sort exactly how you want it (e.g., Deals sorted by Close Date ascending)
2. Apply any filters you want alongside the sort (e.g., Stage = Proposal, Owner = You)
3. Click Save view or Save filter at the top of the screen
4. Name it something clear — “My Deals Closing This Month” or “Stale Deals 30+ Days”

Now that view is permanently saved in your sidebar filters. One click and you’re back to your sorted, filtered pipeline.

Research backs this up: According to Salesforce’s State of Sales report, top-performing salespeople are 1.6x more likely to use their CRM’s advanced filtering and sorting features compared to average performers. Saved views aren’t a nice-to-have — they’re a competitive habit.

How to Sort Columns Using Pipedrive Filters (Advanced)

Filters and sort work together, not separately. Think of filters as “which records to show” and sort as “in what order to show them.”

Combining both:

1. Click Filter at the top of your list view
2. Add your conditions — e.g., Deal Value > $5,000 and Stage = “Qualified”
3. Apply the filter
4. Now click your column header (e.g., Close Date) to sort within that filtered view

You’re no longer sorting 300 deals. You’re sorting the 40 high-value, qualified deals that actually deserve your attention today.

Stat to anchor this: Companies using CRM filters and segmentation see up to 29% higher sales productivity, according to Nucleus Research. That’s not from working harder — it’s from working on the right records in the right order.

Common Mistakes People Make When Sorting in Pipedrive

Sorting without filtering first. If you sort 500 records without narrowing them down, the sort is still noise. Filter first, then sort.

Forgetting to check the sort direction. Sorting Close Date in descending order shows you deals furthest in the future — not the ones you need to act on today. Always double-check the arrow direction.

Not saving useful sorted views. If you sort by Last Activity every single morning, save it. You’re wasting 30 seconds every day you don’t.

Ignoring the “Last Activity” column. This single column tells you which deals are going cold before they completely die. Sort by it at least once a week.

Over-sorting, under-acting. Sorting is a tool for action, not a substitute for it. Use the sorted view to prioritize your next five calls or emails — not to keep rearranging until it looks perfect.

Why Sorted Pipelines Drive More Revenue

This isn’t just a usability tip. It’s a revenue habit.

91% of companies with more than 11 employees now use a CRM (Grandview Research). But simply having a CRM doesn’t close deals — using it with intention does. Sorted pipeline views create daily clarity: who to call, what to prioritize, which deals are slipping.

According to Pipedrive’s own research, salespeople who actively manage and review their pipeline at least weekly are 28% more likely to hit quota than those who review less frequently. Sorted columns make that weekly review take five minutes instead of fifty.

The reps and teams who consistently hit their numbers aren’t necessarily the most talented. They’re the most organized. Sorting is one of the simplest, highest-leverage organizational habits you can build inside Pipedrive.

Conclusion

Sorting columns in Pipedrive is one of those small habits that compounds quickly. Close Date, Last Activity, Deal Value — these three sorts alone will reshape how you start your day, prioritize your calls, and track what’s slipping.

The move is simple: get into list view, click the column that matters most right now, and act on what surfaces. Save your best views so the process takes seconds, not minutes.

A sorted pipeline is an active pipeline. And active pipelines close deals.

If you want a pipeline that’s always full — not just well-sorted — Salesso builds the complete outbound engine to make that happen: targeting, campaign design, and scaling, all done for you.