How to Add Another Signature in Adobe Fill and Sign

You open a PDF. You need to sign it — but not with your usual signature. Maybe it’s a formal contract that needs your full legal name. Maybe it’s an internal document where initials are enough. Maybe you’re signing on behalf of a different role altogether.

Adobe Fill and Sign lets you create and save multiple signatures. But most people don’t know this. They fumble with one signature, delete it, redraw it, and waste time every single time.

This guide shows you exactly how to add another signature in Adobe Fill and Sign — on desktop, mobile, and Acrobat Reader. Step by step. No fluff.

Quick stat: According to Adobe, over 300 billion PDFs are opened in Adobe products each year. Yet the majority of users still rely on a single saved signature — leaving the multi-signature feature almost completely untapped.

What Is Adobe Fill and Sign?

Adobe Fill and Sign is a free feature built into Adobe Acrobat Reader that lets you fill in forms and add a signature to any PDF — without printing, scanning, or faxing.

It’s available on:

• Desktop — via Adobe Acrobat Reader (Windows and Mac)
• Mobile — via the Adobe Acrobat app (iOS and Android)
• Browser — via Adobe Acrobat online tools

The signature you create gets saved so you don’t have to redraw it every time. But here’s what most guides skip: you’re not limited to just one.

Why You Might Need Multiple Signatures

There are more reasons than you’d think.

Different contexts call for different signatures. A contract with a client might require your full legal name signed carefully. An internal approval form might just need quick initials. A creative agency might use a stylized signature that looks great on proposals.

Different roles, different representations. If you sign documents for more than one business, one department, or one function, a single generic signature doesn’t work.

Aesthetic preferences vary. Your drawn signature might look clean on screen but messy when printed. Having an alternative — typed or re-drawn — gives you flexibility.

According to DocuSign’s 2023 Agreement Cloud Report, 80% of professionals sign documents digitally at least once per week. Among that group, nearly 40% regularly need to use more than one type of signature across different document workflows.

The good news: Adobe Fill and Sign supports multiple saved signatures. Here’s how to add them.

How to Add Another Signature in Adobe Acrobat Reader (Desktop)

This is the most common scenario — adding a second or third signature when you’re working on a Windows PC or Mac.

Open your PDF in Adobe Acrobat Reader.

Launch Acrobat Reader and open the document you want to sign. If you don’t have a document open yet, you can still access the signature tools from the menu.

Go to Fill & Sign.

In the top menu, click Tools, then select Fill & Sign. This opens the Fill & Sign toolbar at the top of the document.

Click the Signature icon.

In the toolbar, you’ll see a pen icon that says Sign yourself. Click it, and a dropdown will appear with two options: Add Signature and Add Initials.

Select “Add Signature.”

This opens the signature creation panel. You’ll see three tabs:

• Type — Type your name and choose a font style
• Draw — Use your mouse or trackpad to draw a freehand signature
• Image — Upload an image file of your handwritten signature

Create your new signature.

Use any of the three methods above. Your existing saved signature is separate — this creates a new one alongside it.

Check “Save Signature” if you want it stored.

At the bottom of the panel, you’ll see a checkbox that says Save signature. Make sure this is checked if you want to reuse this signature later without recreating it.

Click Apply.

Click anywhere on the document to place the signature. You can drag and resize it as needed.

That’s it. Adobe Reader now stores this new signature alongside your previous one. The next time you open the signature tool, you’ll see both options available.

How to Add Another Signature on Mobile (iOS and Android)

The Adobe Acrobat mobile app is slightly different from the desktop version, but the process is straightforward.

Open the Adobe Acrobat app on your phone or tablet.

Open the PDF you want to sign. Tap anywhere on the document to bring up the editing toolbar.

Tap the pen icon at the bottom of the screen. This is the Fill & Sign button.

Tap “Add Signature.”

A signature creation panel will slide up. Just like the desktop version, you have three options: Type, Draw, or Image.

Draw or type your new signature.

Use your finger or a stylus to draw. If you’re on an iPad with Apple Pencil, this is especially clean and precise.

Tap “Done” to save it.

Tap on the document to place the signature where you need it.

Mobile usage stat: Adobe reports that mobile PDF usage has grown by over 65% in the last three years. Signing on mobile is no longer a workaround — it’s the default for a growing portion of users.

How to Manage Multiple Saved Signatures

Once you’ve created more than one signature, managing them is simple.

To switch between saved signatures:

When you click the signature icon in the toolbar, a dropdown appears showing all your saved signatures. Click on the one you want to use before placing it on the document.

To delete a saved signature:

1. Click the signature icon in the Fill & Sign toolbar
2. Hover over the signature you want to remove
3. Click the X or trash icon that appears next to it
4. Confirm the deletion

To replace a signature with a new version:

There’s no direct “edit” option for saved signatures. The cleanest approach is to delete the old one and create a fresh version using the steps above.

To rename or organize signatures:

Adobe Fill and Sign doesn’t support custom naming for signatures. However, you can use the Type method and include a descriptor (e.g., “J. Smith — Legal” vs. “JS — Internal”) to visually differentiate them when selecting.

Adding Initials Separately

Initials are treated as a separate saved element from your full signature in Adobe Fill and Sign.

To add initials:

1. Click the signature icon in the toolbar
2. Select Add Initials (instead of Add Signature)
3. Type, draw, or upload your initials
4. Check Save Initials to store them for future use

You can have one saved set of initials and one or more full signatures active at the same time. This is useful for documents that require initials on every page and a full signature at the end.

How to Use the Image Upload Option for Signatures

If you have a high-quality scan of your handwritten signature, uploading it as an image is the most professional-looking option.

Prepare your image:

• Sign on white paper with a black pen
• Scan it at 300 DPI or higher, or photograph it in strong natural light
• Crop tightly around the signature
• Save as PNG (PNG supports transparent backgrounds, which looks best on documents)

Upload it in Adobe Fill and Sign:

1. In the Add Signature panel, click the Image tab
2. Click Select Image
3. Browse and select your PNG or JPG file
4. Click Apply

Pro tip: If you’re using JPG, you’ll see a white box around the signature on the document. PNG files with transparent backgrounds blend cleanly. It’s worth the extra step.

Common Issues and How to Fix Them

“Save Signature” checkbox is greyed out.

This sometimes happens on free Adobe Acrobat Reader accounts when using certain PDF types. Try opening the document in a fresh window, or sign in to your Adobe account before attempting to save.

Signature looks blurry or pixelated.

This usually means the image you uploaded is low resolution. Re-scan at 300 DPI or higher, or redraw the signature at a larger size before saving.

Signature disappears after closing the app.

If you didn’t check the “Save Signature” box before clicking Apply, the signature was placed on the document but not stored for future use. You’ll need to recreate it.

Can’t find previously saved signatures.

Saved signatures are tied to your Adobe account, not just the device. If you’re signed in with a different email address, your signatures won’t appear. Check which account is active in the top right corner of Acrobat.

Signature placed in wrong location.

Before finalizing the document, signatures can be moved by clicking and dragging them. If you’ve already saved and closed the document, you’ll need to re-open it and check whether editing is still allowed.

Tips to Get the Most Out of Adobe Fill and Sign

Use descriptive typed signatures for different purposes.

When using the Type method, you can slightly modify how your name appears — “J. Smith” for formal documents, “John Smith” for legal agreements — and save each as a separate signature.

Keep a clean image backup.

Save a high-res PNG of your signature on your device or cloud storage. This way, if your saved signatures ever get cleared (it happens when switching devices or accounts), you can re-upload instantly.

Sign directly from Adobe Acrobat online.

If you frequently move between devices, Adobe’s browser-based tool at acrobat.adobe.com syncs signatures across all sessions through your Adobe account. No installation needed.

Use keyboard shortcuts on desktop.

On desktop, once the Fill & Sign toolbar is active, pressing Shift+S quickly opens the Add Signature panel without clicking through menus.

Resize after placing.

Every signature you place can be resized by clicking on it and dragging the corner handles. Resize to match the signature line size on the document for a professional look.

Adobe Fill and Sign vs. Adobe Sign: Key Differences

Many people confuse these two. Here’s a quick breakdown:

If you’re signing documents for yourself or within your own workflow, Adobe Fill and Sign is more than enough. If your team needs to send, track, and collect legally binding signatures at scale, Adobe Sign is the better fit.

Industry stat: The global e-signature market was valued at $4.5 billion in 2023 and is projected to reach over $35 billion by 2032, according to a report by Fortune Business Insights. The majority of growth is driven by teams automating document workflows — not just using basic tools.

Conclusion

Adding another signature in Adobe Fill and Sign takes less than two minutes once you know where to look. The process is the same whether you’re on desktop, mobile, or browser — click the signature icon, create a new one, check the save option, and place it.

The real power comes from managing multiple saved signatures thoughtfully. A signature for legal contracts, one for quick approvals, and a clean image-based version for client-facing documents gives you flexibility without friction.

Use this guide as your reference the next time you need a second — or third — signature ready to go.